Vendor Information

                                    SPRING BOUTIQUE RULES & GUIDELINES

  • VENDOR APPLICATION:  We invite you to apply to become one of the unique, quality vendors that make our yearly event a huge success. The application with $10.00 non-refundable fee must be submitted by January 15, 2012.  Click here to submit an application.
  • VENDOR SELECTION:  The Vendor Selection Committee is responsible for selecting vendors.  Please include a detailed description of your merchandise, including prices and photos, with your Application Form.  If you have a website that contains this information, you may simply provide the website address and request the Committee to make a determination based on the information on your website.  Vendor selection will be based on the following criteria: quality of merchandise, uniqueness, and price of merchandise. Vendors will be notified of the decision in writing no later than February 1, 2012.  Selected vendors may click here to log in to submit facility reservations.
  • SPECIAL REQUESTS:  Those vendors selected will receive instruction as to making specific requests for your booth (e.g. near a power outlet). Booth reservation and payment are required for participation. Electricity outside is limited.  Vendors are required to furnish their own display and we encourage you to decorate your space to your liking.  We provide one chair per booth, but you are welcome to bring your own.  Banquet tables (3’x6’) may also be rented for $24, but must be requested and paid for by March 1, 2012.  Please bring your own extension cords.
  • CLEANING DEPOSIT AND EQUIPMENT FEES:  A cleaning deposit of $25 is due at the time of registration.The cleaning deposit must be paid along with all other fees on-line via paypal once you have been selected. The cleaning deposit will be returned to you at the close of the day if you comply with the move-out requirements below.  If you intend to rent a table, advertise in the program, or advertise in the gift bags, the request and fees are due by March 1, 2012.  Click here to see all pricing options.
  • BOOTH AREA AND LOCATION:  There are 4 types of booths available for rent – Prime, Regular, Hallway, and Outdoor.  Prime booths are located in the foyers, corners of the gym and cost $200.  Regular booths are located in the gym and conference center and cost $175.  Hallway booths are $140.  Outdoor booths are tented on the concrete portion of the playground and/or in the courtyard areas and are $100.  The Prime, Regular and Outdoor booths are approximately 100 sq ft,and are typically 8x12 or 7.5x13.  The dimensions of the Hallway booths vary depending on the hallway width, but are generally 4’x15’. Booth areas are taped off and vendors and their merchandise are asked to stay within their designated areas. You may rent more than one booth. Booth assignments are made based on vendor requests and merchandise type.  Assigned booth spaces are not transferable without the written approval of the show’s chairpersons.  Booths are not guaranteed until all fees and forms are received.
  • CANCELLATIONS:  Space sold to selected vendors may not be transferred to another vendor.  If a vendor must cancel, fees minus a $100.00 penalty will be refunded if vendor chair is notified in writing before March 15, 2012.  No refunds will be issued after March 15th.
  • CHECK IN:  Vendors should check in before setting up their display.  There will be three check in areas and you will be notified by e-mail prior to check in as to your designated time and location.  Each vendor will receive a Vendor Packet at check in that will include 2 vendor identification tags.   
  • SET UP:  Merchandise set up begins at 6:30 p.m. Friday, April 13, 2012, and must be completed by 8:00 p.m. that night.  Vendors must be present Friday night, April 13, 2012, for check in and set up for the market.  If vendors are not present or have not made prior arrangements with the Vendor Coordinator, the Vendor Coordinator will assign the booth to a wait listed applicant and booth fees will not be returned.  On Saturday, April 14, 2012, vendors may enter the building at 8:30 a.m.
  • MOVE OUT: Vendors may not move out before 5:00 p.m. Saturday, April 14, 2012 and must be completed by 7:00 p.m. that night.  Failure to do so will result in forfeiture of your Cleaning Deposit.  Please leave your booth in same condition you found it on Friday.  You will be provided with a large trash bag at check in and extra trash bags will be available on Saturday.  Again, failure to do so will result in forfeiture of your Cleaning Deposit.
  • FOOD/HOSPITALITY:  There will be a refreshment cart for vendors during set up on Friday and throughout the day on Saturday.  In addition, breakfast, lunch, and snacks from local restaurants will be sold at the Mom’s Café throughout the day on Saturday.   
  • PARKING:  Parking and loading instructions will be provided in your Vendor Welcome Packet.  All instructions regarding parking must be followed.  Vehicles parked illegally will be towed. 
  • SECURITY:  Security will be provided from 7:00 p.m. Friday, April 13, 2012, through 7:00 p.m. Saturday, April 14, 2012. 
  • PROGRAM AND GIFT BAGS:  A program listing all vendors with phone numbers and a brief description of your merchandise/services will be handed out to customers at the door.   You may purchase an ad in the program for an additional fee due by March 1, 2012.
  • SHOPPING BAG:  We will also offer each customer a shopping bag complete with flyers and coupons.  You may advertise in this way as well.  You may include a stuffer in the gift bags for an additional fee. 
  • St. Thomas Aquinas is not responsible for any lost or stolen merchandise.